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HomeAutomationsForm Submission to CRM + Auto Follow-up
n8nSales & CRMIntermediate4 steps

Form Submission to CRM + Auto Follow-up

Receives a contact form submission, creates a deal in your CRM, and schedules a friendly follow-up email two days later. Ensures no lead falls through the cracks.

WebhookHubSpotGmail

How it works

  1. 1Trigger: webhook receives a contact form submission
  2. 2Create a contact and deal in HubSpot
  3. 3Wait two days
  4. 4Send a follow-up email via Gmail

Setup

  • Point your contact form at the webhook URL.
  • Connect HubSpot and Gmail credentials.
  • Adjust the wait interval and email copy to taste.
  • The Wait node requires n8n to keep the execution alive (queue mode recommended).

Workflow JSON

{
  "name": "Form Submission to CRM + Auto Follow-up",
  "nodes": [
    {
      "id": "fc01aa",
      "name": "Form Webhook",
      "type": "n8n-nodes-base.webhook",
      "typeVersion": 2,
      "position": [
        200,
        300
      ],
      "parameters": {
        "httpMethod": "POST",
        "path": "contact-form",
        "responseMode": "onReceived"
      }
    },
    {
      "id": "fc02bb",
      "name": "Create HubSpot Contact",
      "type": "n8n-nodes-base.hubspot",
      "typeVersion": 2.1,
      "position": [
        420,
        300
      ],
      "parameters": {
        "resource": "contact",
        "operation": "upsert",
        "email": "={{ $json.body.email }}",
        "additionalFields": {
          "firstName": "={{ $json.body.name }}"
        }
      }
    },
    {
      "id": "fc03cc",
      "name": "Wait 2 Days",
      "type": "n8n-nodes-base.wait",
      "typeVersion": 1.1,
      "position": [
        640,
        300
      ],
      "parameters": {
        "amount": 2,
        "unit": "days"
      }
    },
    {
      "id": "fc04dd",
      "name": "Send Follow-up",
      "type": "n8n-nodes-base.gmail",
      "typeVersion": 2.1,
      "position": [
        860,
        300
      ],
      "parameters": {
        "resource": "message",
        "operation": "send",
        "sendTo": "={{ $('Form Webhook').item.json.body.email }}",
        "subject": "Just following up",
        "message": "Hi {{ $('Form Webhook').item.json.body.name }}, just checking in after your enquiry. Happy to help!",
        "options": {}
      }
    }
  ],
  "connections": {
    "Form Webhook": {
      "main": [
        [
          {
            "node": "Create HubSpot Contact",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create HubSpot Contact": {
      "main": [
        [
          {
            "node": "Wait 2 Days",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Wait 2 Days": {
      "main": [
        [
          {
            "node": "Send Follow-up",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "active": false,
  "settings": {},
  "meta": {}
}

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